Our Commitment to You
We are responsible for all personal information under our control and have a quality control manual which deals with privacy policies which our staff comply with. We also require that comparable policies concerning the protection of personal information is in place with any third parties used by us to process such information.
Ernest H. Wolkin, Chartered Accountant is designated as the privacy compliance individual in the firm should you have any questions or complaints related to our privacy policies, he may be contacted as follows:
2. Identifying Purposes
The purposes for which we collect personal information will be identified prior to or at the time the information is collected. Those purposes include:
Your knowledge and consent are required before we collect, use or disclose any of your personal information, except in special circumstances. Special circumstances could include an investigation by federal authorities or other legal investigation, where the personal information is used for that investigation, or where required by law.
Consent will be obtained, depending on the type of information, either orally or in writing. Your consent can be withdrawn at any time. However, such withdrawal should be done in writing to our Privacy Officer.
4. Limiting Collection
The collection of personal information will only include those necessary for our business purposes. Where possible, we will collect the information directly from you in the normal course of providing our services. Otherwise, we will collect the information from third parties from which you have given consent to them to provide the information to us or from past information that we have acquired from you.
5. Limiting Use, Disclosure and Retention
We utilize and disclose the personal information provided to us in order for us to provide you with the most appropriate and beneficial accounting services possible, thereby satisfying your needs. They are also used in order to communicate effectively with you concerning the services provided.
We retain your personal information only as long as required to provide the necessary services to you and for a reasonable time thereafter in order to comply with any governmental or legal requirements.
We will not disclose your personal information to third parties in order for them to market their products or services to you. However, we will provide your personal information in certain circumstances, for example:
We are committed to ensuring that your personal information that is in our file is accurate and up-to-date as is necessary for the purposes for which it is to be used. We require your co-operation in ensuring that the information is up-to-date in our records as needed, as well as for us to advise all third parties authorized to use the personal information.
We take all reasonable precautions to ensure that your personal information is protected, either from loss or unauthorized use. We require any third party who are authorized to receive your personal information to protect your confidentiality in a manner consistent with our Privacy Policies.
You, as our client, are entitled to know how your personal information is being utilized and to whom it is disclosed. Updated versions of our Privacy Policies, as they evolve, are posted on our website at www.wolkin.ca
9. Individual Access
If you require access to your personal information , your request will be complied with, provided we have identified that the request is from an authorized party. To make a request, please contact the Privacy Officer by the means indicated in section 1 above.
10. Challenging Compliance
We trust that the above privacy policies, as described, are sufficient for your purposes. Should you have any questions, we are available to discuss them with you.
Contact us at 905-882-2100 or
300 John Street, Suite 500A, Thornhill, Ontario L3T 5W4